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Session 5, March 4, 2024
Mayor Justin Cline called the 5th Regular Session of Council to order on Monday, March 4, 2024. Mayor Cline began the meeting by asking Councilman Josh Smith to say a prayer, then lead attendees in the Pledge of Allegiance. This public meeting is being recorded. Members answering roll call were Joshua Smith, Molly Lehman, Daniel Rouse, Abigail Caldwell, Joe Kammer and Carla Carl. Also attending the meeting were Fiscal Officer Kim Meek-Obed, Village Solicitor Attorney Terry Seeberger, Interim Village Administrator Blake Dibell, Police Chief Chad Shetler, resident Chauni Skirtich, Randy Koch representing Fairless Youth baseball and a number of members of Officer Alec Hall’s family. Mr. Smith made the motion to approve the minutes of the 4th session of council held on February 19, 2024 and Mr. Kammer seconded. Carl yes, Kammer yes, Caldwell yes, Rouse yes, Lehman abstain, Smith yes. Five yes votes. Motion carried. Minutes approved. POLICE - SAFETY Chief Shetler presented Officer Alec Hall and recommended that council approve the promotion to the position of Sergeant. Mayor Cline asked council to approved the promotion. Ms. Lehman made a motion to approve the promotion of Detective Alec Hall to the position of Sergeant and Mr. Kammer seconded. Rouse yes, Smith yes, Carl yes, Caldwell yes, Kammer yes, Lehman yes. Six yes votes. Promotion approved. Chief Shetler presented his month end reports for February. PUBLIC PARTICIPATION Randy Koch came to ask council if they would be willing to improve the baseball field by putting roughly 10 yards of dirt on each of the baseball fields and allow the Village of Brewster to bring in their equipment to level the dirt on the field. Council asked if there was an estimate of the cost of this dirt, Mr. Koch didn’t have an estimate so council asked Blake Dibell to get estimates of what the dirt would cost. Mr. Smith made a motion to have the Interim Village Administrator, Blake Dibell get estimates for the dirt and report that back to council at the next meeting and Ms. Lehman seconded. Carl yes, Kammer yes, Caldwell yes, Rouse yes, Lehman yes, Smith yes. Six yes votes. Motion carried. FINANCE Fiscal Officer Kim Meek-Obed stated that she is still working with the software to get the 2023 things straightened out. She stated that there was some confusion in who was supposed to be doing the village’s financial reports because the CPA firm that has done them in the past contacted her asking for information and the new software company has been working on them with her because it is part of their software agreement that they complete the Annual Financial Statements that are to be submitted to the State Auditor’s office. The software company submitted an extension request to the Auditor because the reports aren’t completed yet. The extension request was approved and the reports are now due to the Auditor by April 1, 2024. There is a Finance Committee meeting on Monday, March 11, ORDINANCE AND RESOLUTIONS Mr. Smith made a motion by to have a first reading of Ordinance 3-2024, an Ordinance enacting new Section 30.08 to Village Municipal Regulations and Ms. Carl seconded. Lehman yes, Rouse yes, Caldwell yes, Kammer yes, Carl yes, Smith yes. Six yes votes. Mr. Smith made a motion to approve Ordinance 4-2024, Enacting and Adopting a Supplement to the Ohio Basic Code to be passed as an emergency and Ms. Lehman seconded. Carl yes, Caldwell yes, Lehman yes, Kammer yes, Rouse yes, Smith yes. Six yes votes. Ordinance 4-2024 passed. Mr. Smith made a motion to have a first reading of Ordinance 5-2024 an Ordinance enacting new Village Municipal Regulation 76.11 limiting parking on Canal Street West and Ms. Carl seconded. Kammer yes, Rouse yes, Smith yes, Carl yes, Caldwell yes, Lehman yes. Six yes votes. Mr. Smith made a motion to pass Ordinance 6-2024, amending Ordinance 30-2020 (Tax Compensation Formula) to be passed as an emergency and Mr. Kammer seconded. Caldwell yes, Carl yes, Lehman yes, Rouse yes, Kammer yes, Smith yes. Six yes votes. Ordinance 6-2024 passed. SOLICITOR Mr. Seeberger reported that on March 11th there is a Tax Incentive Review Committee meeting. Mr. Seeberger also reported that the plans for the Wastewater Treatment Plant are soon going to be completed. Mr. Seeberger reported that he is still waiting for the final set plans and specs for the Sterilite/Fohl intersection and he has already notified the Dept. of Development that we may need extra time. Mr. Smith asked Mr. Seeberger about the email that was received from Constellation Energy regarding the aggregate. Ms. Lehman said she would try to look into it. MAYOR Mayor Cline stated that we need to decide if we want to donate to the Fairless Mother’s Day 5K walk/run. He stated that we did not give anything last year but the year before that we had given $250.00. Mr. Kammer made a motion to donate $250 to the Fairless Mother’s Day 5K walk/run and Mr. Smith seconded. Caldwell yes, Kammer yes, Carl yes, Smith yes, Lehman yes, Rouse yes. Six yes votes. Motion passed. ADMINISTRATOR Mr. Dibell reported that he got quotes for the flags, brackets and poles (55 of each) from Evangeline Specialties, the same company that we got the Christmas decorations from and the quote is $4,448.40 and he got a quote from a local company of $5,456.00. He will check to see if there is a shipping charge with the lower quote. Mr. Dibell reported that the Tree City Application was completed today. Mr. Dibell also reported that the contractor for the street project, Barbicus has been in contact and he spoke to Mr. Dummermuth and a pre-construction meeting will be held on March 21 at 2:00 p.m. MISCELLANEOUS Mr. Kammer reminded that there is a VONBA meeting on March 14th at 6:00 pm at the Civic Center. Mr. Lehman reported that her, Ms. Carl, Ms. Caldwell and Ms. Meek-Obed attended the Government Law Seminar this past weekend that had some good sessions. Ms. Lehman also presented that the Historical Society has written a job description for the part-time administrator that would be joint funded by the village and Bethlehem Twp. They are looking at the position being 4 – 8 hours per week at around $18.00/hour. There was some discussion about how the person was going to be paid. Ms. Lehman will talk to Bethlehem Twp. Ms. Lehman reminded that there is Coffee with Council on April 20th 9:00 – 11:00 at Kremeland. Smith stated that we need to have a Street Committee meeting @ 6:00 pm before next regular council meeting on March 18th. He stated that we need to schedule a Park Committee meeting to discuss the grant money we have to use for the park. He also stated that we need to have a Council of the Whole meeting (after the council meeting on March 18th) Mr. Smith reminded that there is a Stark Co. Health Advisory meeting this Thursday at 7:00 pm. He stated that he will see if he can attend. BILLS AND CLAIMS Mr. Kammer made a motion to pay the Bills & Claims. Mr. Rouse seconded. Kammer yes, Smith yes, Rouse yes, Carl yes, Lehman yes, Caldwell yes. Six yes votes. Motion passed. Mr. Kammer made a motion to adjourn the meeting and Ms. Carl seconded. Lehman yes, Rouse yes, Caldwell yes, Kammer yes, Carl yes, Smith yes. Six yes votes. Meeting adjourned at 8:11 pm. ______________________________ __________________________ Kim L. Meek-Obed, Fiscal Officer Justin G. Cline, Mayor Finance Committee Meeting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . March 11 @6:30 pm Street Committee Meeting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .March 18 @6:00 pm Council Meeting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .March 18 @7:00pm Council of the Whole Meeting. . . . . . . . . . . . . . . . . . . . . March 18 (after Council Mtg) Coffee with Council at Kremeland. . . . . . . . . . . . . . . . . . . . . . April 20th 9:00-11:00am |
